How to create a self-scheduling interview with a candidate through Compono Hire
Compono Hire allows you to create interviews between a candidate and multiple interviewers within your organisation. When creating an interview, you can choose to
- Create an interview for a fixed time, or
- Allow the candidates to choose a time based on available time slots from the interviewers.
To schedule an interview, you must have the role of Owner, Admin, or Recruitment Manager of the team that this job belongs to. Unlike when creating an interview for a fixed time, all interviewers must have their calendars integrated with Compono Hire, to enable candidates to self-schedule their interview times.
To create a self-scheduling interview where the candidate can can choose a time:
1. Go to the candidate application view for the candidate you want to schedule an interview with.
2. Click on the "Management" tab just under the candidate's personal details, and then the “Interviews” page from the Management Tools menu on the left.
- Note that this initial step looks different in the animation above. The image below shows the updated process in the candidate application view.
3. Click on the “Schedule interview” button to start creating an interview. This will navigate you to the Schedule Interview form page.
4. Add an interview title for your interview.
5. If required, add multiple interviewers from the dropdown in the "Interviewers" field. By default, your name will be displayed as an interviewer. If you are organising the interview for other interviewers and don’t want to book your calendar, you can remove yourself from the interviewer field. When selecting interviewers, you will be able to select from all admin and owners of the organisation, as well as team members of the team that this job belongs. The interviewer field must have at least one interviewer to proceed for the interview. Calendar integration is required when creating a self-scheduling interview.
- If your own calendar is not yet integrated with Compono Hire, a warning is displayed with a link directing you to set up your integration.
- If an interviewer has not integrated their calendar, a notification is displayed showing that the availability of the interviewer is not yet verified with a link to sent them a reminder email to integrate their calendar.
6. Add the following into the optional form fields:
- Description
- Location (for face-to-face interviews)
- Meeting link (for online interviews)
7. Click on the “Upload files” button to attach documents to the interview invitation if you have any (supported document type: .doc ,.docx , .pdf , .rtf , .txt , .jpeg , .png). If you upload the incorrect file, click the trash icon to remove it. (optional)
8. Select Timezone, and Duration from the dropdown (mandatory)
9. Select the 'Let candidate choose' radio button. You will then be able to select time ranges for the candidate to choose from. All times selected must be the same duration (or longer) than the duration selected in step 8. Since all interviewers' calendars are integrated, the common available times will show in white. After you have made your selections, the time ranges available to the candidate will be listed under "Currently selected periods:".
10. Once you are finished entering the available times, click on the “Continue” button to go to the default invitation message preview.
11. Edit the Subject and Message fields if necessary. When you are happy, click on "Send Invitation". (If you do not want to send the invitation, you can click the “Back” button and then the "Cancel" button.) This message will be sent to the candidate via in-app message and an email notification.
12. You will see a confirmation message stating that the interview has been created and that notification emails have been sent. In addition:
- A summary of the interview you have just created will be added to the Interviews page in the candidate's application view. It will show as "Waiting for candidate" until the candidate selects a time, at which point all interviewers will be notified and the meeting will be scheduled.
- The message sent to the candidate is added on their Messages feed. Further messages are added if the interview is updated or cancelled.
The candidate will receive a notification email similar to the one in the below image. Clicking on the "View Interview" link will take the candidate to their Compono Hire account to review the message and respond the invitation.
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