Create a Fixed-Time Interview with a Candidate Through Compono Hire

Compono Hire allows you to create interviews between a candidate and multiple interviewers within your organisation. When creating an interview, you can choose to

• Create an interview for a fixed time, or
• Allow the candidates to choose a time based on available time slots from the interviewers.

To schedule an interview, you must have the role of Owner, Admin, or Recruitment Manager of the team that this job belongs to. To ensure that all interviewers are available for the interview, we recommend all interviewers have their calendars integrated into Compono Hire so that available time slots can be easily managed. It is possible, however, to create a scheduled fixed-time interview even if your calendar is not integrated.

To create an interview for a fixed time:

1. Go to the candidate application view for the candidate you want to schedule an interview with.

2. Click on the "Management" tab just under the candidate's personal details, and then the “Interviews” page from the Management Tools menu on the left. 

• Note that this initial step looks different in the animation above. The image below shows the updated process in the candidate application view.

3. Click on the “Schedule interview” button to start creating an interview. This will navigate you to the Schedule Interview form page.

4. Add an interview title for your interview.

5. If required, add multiple interviewers from the dropdown in the "Interviewers" field. By default, your name will be displayed as an interviewer. If you are organising the interview for other interviewers and don’t want to book your calendar, you can remove yourself from the interviewer field. When selecting interviewers, you will be able to select from all admin and owners of the organisation, as well as team members of the team that this job belongs. The interviewer field must have at least one interviewer to proceed for the interview. Even though calendar integration is not required to schedule a fixed-time interview, we still recommend setting up the integration to provide visibility into calendar availability and make scheduling easier.

6. Add the following into the optional form fields:

7. Click on the “Upload files” button to attach documents to the interview invitation if you have any (supported document type: .doc ,.docx , .pdf , .rtf , .txt , .jpeg , .png). If you upload the incorrect file, click the trash icon to remove it. (optional)

8. Select Timezone, and Duration from the dropdown (mandatory)

9. Select the 'Set a specific time' radio button. You will then be able to choose a fixed interview time based on the duration you specified in step 8. If all interviewers' calendars are integrated, the available timeslots will show in blue.

10. Once you are finished with the interview details, click on the “Continue” button to go to the default invitation message preview. 

11. Edit the Subject and Message fields if necessary. When you are happy, click on "Send Invitation". (If you do not want to send the invitation, you can click the “Back” button and then the "Cancel" button.) This message will be sent to the candidate via in-app message and an email notification.

12. You will see a confirmation message stating that the interview has been created and that notification emails have been sent. In addition:

• A summary of the interview you have just created will be added to the Interviews feed in their candidate application view.
• The message sent to the candidate is added on the Messages feed in their candidate application view. Further messages are added if the interview is updated or cancelled. 

As the creator of the interview or organiser, your response to the interview is “I accepted” by default, but you can still modify your response in the interview details page (click on the Interview name). All the interviewers and candidates will receive a notification email for this invitation and will be able to select their response for the interview from within their accounts on the Compono Hire platform.

The candidate will receive a notification email similar to the one in the below image. Clicking on the "View Interview" link will take the candidate to their Compono Hire account to review the message and respond the invitation.