Understanding access levels in Clui

There are two types of access levels in Clui:

• Learning space access level - Determines the permissions and abilities users have within a learning space.
• Group access Level - Determines the permissions and abilities users have within a group.

For each access level, there are two default permission sets:

• Learner - Enables the user to perform only learning activities (such as completing a course) within the learning space or group.
• Administrator - Enables the user to perform administrative tasks (such as managing people) in addition to learning activities within the learning space or group.

Note: You can create additional access levels as required. For example, in some learning spaces, it may make sense to have a learning space access level with a name such as 'Report viewer' where users don't have full administrative access but can view reports.

Most users only need a learning space access level of ‘Learner’ and, if they belong to any groups, a group access level of ‘Learner’. 

Users who need to perform administrative tasks on a learning space level (such as creating or managing courses or reports) require a learning space access level of ‘Administrator’. Similarly, users who need to perform administrative tasks for a group (such as checking enrolment statuses) require a group access level of ‘Administrator’.

Access level permissions

Each access level is based on a combination of permissions. The default 'Administrator' access levels have all permissions enabled while the default 'Learner' access levels have no permissions enabled.

When creating access levels for your learning space, you can choose to enable or disable the following types of permissions:

• Learning space settings (learning space access levels only) - Permissions to view and edit learning space settings such as access levels and billing information, as well visibility of the activity log.
• Sales (learning space access levels only) - Permissions to view, edit and download invoices for transactions in your learning space, as well as access to Stripe settings.
• Users - Permissions related to the administration of users in your learning space or groups. User permissions include the ability to add or remove people from your learning space or group, edit user access levels, manage user accounts, and so on. 
• Groups - Permissions related to the administration of groups in your learning space. Group permissions include the ability to view and edit groups, as well as manage group members. On the learning space-level, group permissions include the ability to create groups. The groups you can manage depend on whether the permissions are on the learning space or group-level. Group-level permissions extend to the related groups only.
• Enrolments - Permissions to view and manage course enrolments, perform approvals and in-person assessments, as well as other modular-level actions. The enrolments you can manage depend on whether the permissions are on the learning space or group-level. Group-level permissions extend to the related groups only.
• Reports (learning space access levels only) - Permissions to create, edit, download and delete reports. The reports may be limited to just your own reports or may include all reports in the learning space.
• Courses (learning space access levels only) - Permissions to view, create, edit, archive and delete any course in your learning space or only the courses you create. Permissions may be for specific modules only. 

For more information see 'Setting access levels for users in your learning space' and 'Creating new learning space or group access levels'.